Google Drive is two things, the first being a suite of online applications that you can use instead of Microsoft Office's selection of productivity apps such as Word, PowerPoint and Excel. On the other hand, Google Drive is also a storage space for all types of files whether they are made within Google Drive (ie. Documents, Spreadsheets, Presentations, Forms) or they are from your computer like videos music or Microsoft Office Files.

Why use Google Drive?

Productivity Apps (Documents, Spreadsheets, Presentations, Forms)

If we are to approach Google Drive from the first perspective as a replacement to Microsoft Office's applications, Google Drive is simply easier to use and includes all of the same features that Microsoft Office's applications offer that you will need, but with each type of files created on Google Drive you are able to collaborate with anyone online.

There are four types of Google Drive files  you should be able to familiarize yourself with: Documents, Presentations, Spreadsheets and Forms. 

TIP: Whenever you start Microsoft Office (be it Word, PowerPoint, or Excel) think again and ask yourself whether it is really necessary to use the program  rather than use Google Drive. If you can't justify it, then use Google Drive.
9 out of 10 times you will have less of a headache using Google Drive Apps than Microsoft Office’s.

Files created with Google are faster to use and are more reliable since nothing will be lost if you accidently closed the browser or your computer crashes unlike Microsoft Office where missing the opportunity to save a file often can have dire consequences if the program is accidently closed. More importantly, there is no way a Google Drive file can suddenly disappear from you. It just doesn't happen. You will be able to find everything through any web browser since not only will the file be available to you on your computer but on all computers and devices able to access the internet or Google Drive Mobile Apps. 

One of the biggest argument that anyone will have against using Google Drive is the inability of using Google Files Offline. However, that is simply a myth. This article (link) lays out pretty well in a few simple steps on how you can access your files Google Files Offline.

Google Documents

Google Documents

Google Presentations

Google Presentations

Google Spreadsheets

Google Spreadsheets

Gogole Forms

Gogole Forms

Google Drive as Storage

From the second perspective, Google Drive is your best storage friend. In the past to store something you simply just save it in a folder or a location on your computer. At first this may sound very simple. Now think about this: what happens when your computer dies suddenly? Well you would loose all your files. As such the question of backing up comes in to your mind, such as: where should I put my files? Do I have to buy a portable hard drive? A new USB? CD? DVD?

With Google Drive you do not have to ask yourself these questions at all. You simply need to import all your valuables files into Google Drive and simply forget about it. Backing up should not be a process that is stressful. With Google Drive it's just copy, paste and forget. Simpy head over to tools.google.com/dlpage/drive and download Google Drive Syncying. Once you copied all your valuable files over to the Google Drive folder all your files will be backed up to Google and is now device independent allowing you to access them from anywhere.

I have moved to Google Drive. What now?

First of all we congratulate you for working smarter and now you can dive into Google Drive a little deeper by reading some of these posts from our publications in regards to Google Drive.


Tests